This dialog is used to search, list and select documents.
For details on the main navigation (banner) of powerKNOW see Main Navigation
The left part of the dialog contains all the search controls. It is possible to search via keywords (keyword tree), via fulltext or use a combination of both. For details see Search Methods.
After you perform a search the right side of the dialog will show the list of results. If the number of results exceeds a certain limit paging is available. You are able to page forward and backward in the result set.
Clicking on the title of a document shown in the result list will open the document for reading (see document viewer). If you are an editor you will be able to start editing the document from the document viewer.
If you are an editor you will have the option to create a new document by clicking the "[new document]" link. This will navigate to the document edit page for a new / empty document. This new document will be automatically associated to the actual keyword selected in the search keyword tree.
Many aspects of the appearance of the document list can be configured (columns shown, documents per page, ...). See configuration for details.
Some of the informations, which can be shown per document are:
| Description | |
|---|---|
| Title |
Title of the knowledge document. This title is a hyperlink. Using the link will enter document viewer to view this document. |
| Status/St |
Status of the knowledge document. For the possible statuses of a knowledge document see Glossary. The status can be shown in text or as a small picture. The images symbolize the status as follows:  = under construction = completed = released/approved |
| Attachment Count |
Count of attachments associated with the document. This information can be shown as a numerical count or as a small picture. When using pictures these have the following meaning:  1 attachment is associated
 2 or more attachments are associated
|
| Date created | Date and time when the document has been created. |
| Date changed | Date and time when the document has been changed for the last time. |
| Date released | Date and time when the document has been released/approved for the last time. |
| Additional row(s) |
For each document listed the additional rows can show some excerpts
from the document. Which excerpts to show can be configured with the
config key "AdditionalrowData".
"Highlights" = If you've done a fulltext search snippets from the text will be shown highlighting the best matches. If you've not done a fulltext search the same info will be shown as for "Abstract". "Abstract" = This is an excerpt from the first structure text (structure field 000) of the document. |
| Tooltip | Each document listed can also have a tooltip text showing some excerpts from the document. Which excerpts to show can be configured with the config key "TooltipData". The configurable contents is the same as for "Additional row(s)". |
| Score |
If the document list is the result of a fulltext search this
is the score information from the fulltext engine. It stands for the
relevancy of the document as computed from the fulltext search. This value is only valid to compare the different documents in a result list. Again this information can be shown numerically (0.00 - 1.00) or as a small picture. When using pictures these have the following meaning:  0.00 >= Score > 0.25
 0.25 >= Score > 0.50
 0.50 >= Score > 0.75
 0.75 >= Score
|
Most of the columns allow for sorting of the results according to the contents of the column. To sort by a column simply click into the title text of the column. Clicking for the first time sorts in ascending order. Clicking for a second time sorts in descending order.
If the actual user is a knowledge manager (user with role 'Knowledge Manager') a knowledge manager installation check list may be displayed. See 'ToDo-List for Knowledge Manager' for details.
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