A knowledge document in powerKNOW consists of the following (optional) items:
| Title |
The title is used to refer to the knowledge document in lists and
overviews. Therefore it should give a short and apposite description
of the document.
|
| Structure fields |
These fields are used to give all the knowledge documents a certain uniform structure.
The structure fields contain the information directly entered into the
knowledge document.
These texts are edited using the document editor. They form the main part of the knowledge document. How many of these texts exist and their titles can by configured for each installation. On installation powerKNOW has defined 1 structure field with the title: 'Abstract'. Chosing number and titles of structure fields will depend on the area where you want to collect and store the knowledge for. |
| Keyword assignements |
Each knowledge document can have serveral keywords assigned. These
keywords provide a way to make knowledge documents accessible
(and therefore locatable) on the base of common terms all people know about.
Therefore powerKNOW supports a common catalog of keywords which
can be used by all participating users.
|
| Attachments |
You can associate different attachments to each document.
Attachments are external items (e.g.: word documents, spread sheets, ...)
which are referenced by a knowledge document. All attachments are loaded and stored in the database. |
| User assignments |
Users (Experts) can be assigned to a knowledge document to
document who is the source of the information presented in the
knowledge document. powerKNOW will automatically assign those users to the document who did the editing or approving/releasing. |
| Status |
At any time each document has a well defined status:
|
| Dokument History | powerKNOW is able to keep track of the document history. This option is configrable. See Document History for details. |